FAQ: Secure Data Submission

TheMIportal enables companies to share their financial data directly with their investors and lenders by securely submitting an Excel or CSV file.

Why does this functionality exist?

To provide a secure and confidential data submission method for companies unable to link their accounting software to theMIportal.

How does it work?

Investors or lenders log into theMIportal's secure platform and invite a company to share its financial data. This sends an automated email to the company, typically addressed to an individual with access to the company's financial information. This individual can then proceed to share financial data with theMIportal by following the instructions in this email. This involves clicking on a secure link and following a short sequence of instructions to submit a data file.

What file formats are accepted by theMIportal?

TheMIportal accepts the following file formats: .xls .xlsx .csv

What data should be contained in the file submitted to theMIportal?

The submitted file needs to contain the following historical financial information:

Either

Monthly detailed Profit & Loss account (P&L) and Balance Sheet (BS) for at least the last 24 months, if available

Headings, blank rows and columns are acceptable
P&L and BS data can be presented in separate Excel worksheets within a single Excel document

Monthly Trial Balance for at least the last 24 months, if available.

Headings, blank rows and columns are acceptable
Data should include columns for Account Code, Account Description and Account Type.

The following are examples of acceptable data layouts. Please note than any similar data layout is acceptable, provided (a) it contains the requested data and (b) is consistently laid out throughout the document.

1. Historical monthly P&L and BS

Month Month Month Month Month ...

Revenue x x x x x

Purchases x x x x x

Direct expenses x x x x x

Gross profit x x x x x

Land & buildings x x x x x

Motor vehicles x x x x x

Plant & machinery x x x x x

etc.

2. Historical monthly P&L and BS

Revenue Purchases Direct expenses Land & buildings Motor vehicles

Month x x x x x

Month x x x x x x

etc.

3. Historical monthly Trial Balance

Account Description Debit Credit

Month 1 x x x x

Month 2 x x x x

Month 24 x x x x

etc.

4. Historical monthly Trial Balance

Account_No Account _Name Account_Type Month Month Month Month

# abc abc x x x x

etc.

Is it safe to share my accounting data ?

Yes. At theMIportal we utilise Microsoft Azure, the largest and most respected cloud hosting provider. The Microsoft Azure infrastructure features strong safeguards to protect customer privacy. All data is stored in highly secure Microsoft Azure data centres and data transmissions are encrypted. Access to theMIportal is restricted to authorised users using industry-standard techniques.

Is it data treated confidentially?

Yes. Financial information submitted to theMIportal is made available to the company's investors or lenders that it is intended for. Investor and lender system Administrators manage their own access levels and also to restrict data access to specific individuals. TheMIportal does not share financial data with any other parties. The processing of private data is in accordance with our Privacy Policy.

How is the extracted data used by theMIportal?

The extracted data is used to generate financial analytics reports for investors and lenders.

Will companies still need to provide management information to their lender?

Possibly. This is a matter to be agreed by the company and its lender. Initially we expect that lenders will continue to require periodic MI from businesses. Subsequently we expect lender requests to become more focused on management commentary rather than financial analysis. We would also expect fewer requests from lenders for supporting financial analysis.